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TIME MANAGEMENT PLAN by Barbara Gabogrecan

PostPosted: Tue Jun 12, 2012 5:43 pm
by Barbara Gabogrecan

In today’s world it is getting increasingly difficult to manage our time, both in business and in our personal lives. Consequently having a time management plan becomes increasingly important.
Somehow, there is always more to do than we have the time to complete. This can cause enormous stress and ultimately create health problems. However, it is worth remembering that a certain amount of stress is actually good for you. It makes you are more likely to strive to succeed; you tend to be ‘hyped up’ sufficiently to ‘get the job done’ and in general, you can feel ‘good’ about yourself and your achievements.

There are a couple of things to remember when creating a time management plan.
1 * The first is to work out how you want to break up your week. You may decide that it is more sensible to work to a fortnightly plan rather than a weekly plan.
2 * Decide on what task you can do and then how to break it down to fit different scenarios e.g. can one article be used in a variety of places.
3. * How much time should you spend on your clients compared to running your business e.g. marketing and promotion
4 * And finally work out how you make time for your family and your own personal development

I will discuss these in future posts (when I discuss Blogs, Social media, newsletters etc) and hopefully give you some good tips when developing you time management plan.

If you have any good ideas and tips for what works for you, please share them with us.

In the meantime you may wish to read this great article titled ‘6 Essential Tips for Effective Time Management’ by Peter Johnson of Time Retrievers. There are 64 comments from other business operators on this article.


Re: TIME MANAGEMENT PLAN by Barbara Gabogrecan

PostPosted: Wed Jun 13, 2012 11:06 am
by Barbara Gabogrecan
Step 1 in your time management plan
Place your activities into a sensible time frame

It did not matter how hard I tried to fit everything I wanted to in a week, it just never worked. It wasn’t until I worked to #14 days (instead of #7) that activities began to be completed in a timely fashion.
I further broke the #14 days into morning and afternoon.
In the morning I worked on the most important tasks – usually those that were more likely to earn me an income.
In the afternoon I worked on marketing activities.

Step 2 in your time management plan
Marketing versus Clients – where do you place your time?

I am a great believer in the value and importance of marketing and promotion. I understand that you have to still earn an income and satisfy your clients. But so often I hear of business owners working flat out on a job for a client and when that job is complete, they have no income and then madly try some marketing activity in an effort to get new customers.

This seldom works because marketing should be an ongoing activity. One of the important aptitudes of marketing is that you are being seen by as many people as possible, as often as possible. This awareness that you are building is also known as Attraction Marketing. The more you remain in the ‘face of potential and existing clients’ the more likely they are to approach you looking for the product or service that you provide.

Get your marketing right and your client base will grow.

You may find this article of interest - ‘#5 Internet Marketing Strategies to Dramatically Increase the Success of Your Home Based Business’ . You will find 36 comments from other business operators on this article.

Re: TIME MANAGEMENT PLAN by Barbara Gabogrecan

PostPosted: Wed Jun 20, 2012 11:34 am
by Barbara Gabogrecan
Just goes to show how easily the best laid plans can go astray. I have been without a computer for #6 days - it was like an enforced holiday - I could't think what to do, so I went out for lunch most days! But here is the next section of the Time management Plan.
Step 3 in your time management plan

Blogs can grow your business
Just how do you find time to write blogs regularly? And how can they really grow your business?

I personally steered clear of blogs for a number of years. I had this Forum and I figured that would be sufficient to enable me to communicate with my clients. That was until I completed a training course on search engine optimization (SEO). Boy did that open up my eyes (and mind)! SEO fast became the crux of my time management plan.

If you want more clients and want to acquire them without having to attend dozens of networking workshops etc, then you need to do it via the Internet. This means that everything you do on the internet should be SEO so that people can find you when they search on specific words and phrases (keywords).

So your website, blog, social media etc all need to be keyword optimized; but that is only the first step. If you get this right then your internet activities can get listed on page one of Google and that is when the numbers of visitors increase and many will become clients.
But why is a Blog so important? Well, Google and other search engines will look at a Blog and index the pages much more frequently than they will look at a website for instance. So if you are one of those people who say “but no one is reading my blog or making comments” then do something about it!

Ask clients etc to write a comment or ‘Like’ your blog post or pay to have people make comments so that search engines see that activity is taking place and will rank you higher. It is all about ranking. Get this right and work it into your time management plan.
I will explain how to do this in the next post.

In the meantime, why not have a quick look at this video?

Re: TIME MANAGEMENT PLAN by Barbara Gabogrecan

PostPosted: Thu Jun 21, 2012 7:09 am
by Barbara Gabogrecan
Step 3 in your time management plan

Take short cuts with your Social Media

If you do not take part in Social Media then you are disadvantaging your website ranking. Google is now using the interaction between visitors and your websites, via social media, to rank your pages.

Everyone I know in business are really struggling with how on earth they can cope with the extra time it takes to keep social media up to date.
This is how I do it:-
1. I write an article for my blog
2. I spin the article using some great software (
3. I publish the original article in my Blog
4. I publish the spun articles in ten different Article Directories (all have a link either back to my website, blog, landing page, You Tube etc)
5. I cut short phrases from sections of the article to use in Twitter.
6. I always paste three posts together in Twitter with the last one containing a link back to the blog (three blogs posted together allows for a longer statement based on the same theme)
7. I use Hootsuite to automatically post these tweets each day
8. I have a plugin on my Blog that allows an automatic group of words to go directly to my Facebook every time an article is published in the Blog
9. I notify clients (via my newsletter) what is of interest in the blog and give them a link to go there
10. I pay young people to ‘Like’, ‘Tweet’, ‘Follow’ and comment in the Blog, Facebook, Twitter and You Tube. This allows a constant stream of activity that search engines see as interaction and rank accordingly.
11. I use information from this article to place in my weekly newsletter
So, from one article, I manage to cover a multitude of activities which I list in my time management plan; and that saves me a huge amount of time!

TIP: if you find it too difficult to write an article every week, then use an article out of one of the Article Directories e.g. (which you are allowed to do as long as you use them in their entirety). Add a short introduction in your own words, with an image and a link back to your website. Place a line between your comment and the article you are using. You can still use this article in the same way as I have shown you in the 11 steps and will save yourself even more time.

You may also wish to use a piece of software that will research your article and actually help you construct sentences. You can learn more about how this software works from this video
or you can find out more about the software and purchase it from here

Re: TIME MANAGEMENT PLAN by Barbara Gabogrecan

PostPosted: Sat Jun 23, 2012 11:14 am
by Barbara Gabogrecan
Step 4 in your time management plan

Make your Newsletter a powerful marketing tool
I have heard many people say that they are going to stop creating a newsletter because ‘no-one reads them’ and they have better things to do with their time. First question I ask is “are you sure no-one is reading them?” If you send them out via an Autoresponder then you will be given statistics as to how many actually open the newsletter and click on the links.

This may not be entirely accurate as if they do not click the images to open, then the Autoresponder may deem that the newsletter has not been opened. But it does give you a good guideline. You can even send an email to those who did open and thank them; or to those who have not and suggest that they may have missed XYZ…… (Tell them something special that they would not have read)

However, the bottom line is that you have to ensure that the newsletter is not too long and that it does contain some really good tips, hints and ideas that actually offer solutions to problems that they may have (as it relates to your industry). Your newsletter is not a magazine; it should be made up of some really 'hot tips' and ideas as well as special neews. Images (photos) and videos male for more interesting reading/viewing.

Add some regular features e.g. highlight a client and share what they have achieved (have a photo with this if possible); run a competition with a good prize (direct them to a page on your website or Blog); invite them to something as your guest (even when run by a third party). Work out the format and send it out regularly so that the readers are aware that they will be missing out if they don’t look regularly. Consider sending an email highlight ‘teaser’ in advance to receiving the newsletter, to let them know what special things to expect.

The ‘True Gems’ and ‘Red Hot Chilli’ newsletters I send out are aiming yo suit different needs and I am crrently looking to send out a video newsletter. It will be interesting to compare the 'opening' numbers. You can access these newsletters by joining HBBA (there is a free membership). The newsletters have a very high readership rate (around 70%) with a high click through rate as well (around 10%)

If you are not a member, why not join up now?

Re: TIME MANAGEMENT PLAN by Barbara Gabogrecan

PostPosted: Mon Jun 25, 2012 4:40 pm
by Barbara Gabogrecan
Step 5 in your time management plan

Your Clients are King!
The Micro and Home Based Business sector normally outweigh the retail sector and larger businesses, in the area of customer service and satisfaction. It is the size of smaller businesses that give them a leading edge. They can respond more quickly and are generally more flexible. They also are more likely to care about their individual clients.

If you build into your time management plan how to look after your customers, you can achieve some exciting results, including making more sales! There are many ways you can look after your customers. Most are not costly but do take time, so it is really important to have a system in place to help you manage your time more effectively.

I find that sending out cards is an excellent attraction marketing tool to let my clients know that I really do appreciate them. I don’t know anyone who would not be chuffed to receive a card that basically says ‘thank you for being a customer’…….they are much more likely to be a repeat customer after receiving such a card.

I keep in touch with many of my clients and when I discover that they have reached a milestone e.g. launched a website; or attained a special achievement e.g. winning an award; or perhaps celebrating an important family accomplishment e.g. the birth of a baby; or I simply want to thank them for something they have done to support me….I find a card is really a powerful way to build on my customer relationship…I like to make them feel like they are truly ‘king’ to me!

Other ways to build on your customer relationship is to feature them in your newsletter; send them a small gift for a special event e.g. having been a continuous customer for a year; give them a free eBook; invite them to take part in your forum; invite them to be your guest (or simply join your table) at a special event; develop a reward system e.g. like they did with ‘frequent flyers’….there are many ways you can thank a client and make them feel special.

If you really want to learn how to make an ordinary business into an extraordinary business via treating customers like Kings – then take a couple of minutes to read this!

Re: TIME MANAGEMENT PLAN by Barbara Gabogrecan

PostPosted: Tue Jun 26, 2012 12:31 pm
by Barbara Gabogrecan
Step 5 in your time management plan

Family and Personal
When we run our own business it is so simple to spend all our time doing tasks relating to our work. After all, there are always unfinished tasks – right? There is no doubt that there are times when urgent jobs just have to be completed, but be careful that this does not become a full time obsession with you.

When you put together a time management plan, make sure that you include some time for your family and yourself. Not only is this a responsibility you have, but it is also a necessity for you to remain focused and happy.

Taking time to watch the children (or grandchildren) perform their sport, attend their school functions, check their homework, have a meal with them, talk to them and discover who they are and what their concerns may be…all are important activities and should be part of your time management plan.

Don’t forget you and your spouse. Do you take time to have a morning croissant and tea in bed with the paper, once or twice a month? Or perhaps go out for brunch at the local café? What about a weekend away just relaxing and enjoying each other’s company?

Bring home that unexpected gift – a single rose or a bottle of perfume (gift wrapped of course) – women simply love to receive little gifts from their loved ones (just don’t be too extravagant or they may wonder just why they are receiving them!) The guys may love a special bottle of wine or I have given my man an opportunity to fly a plain and take part in a yacht race – he absolutely loved these unusual gifts!

Stress is an important tool to ensure that we do achieve, but too much continuous stress can make us ill and even put us into hospital. So take the time to ‘smell the roses’ and remember to enjoy life. It is easier to achieve success if you include such activities as those mentioned above, in your time management plan.

You may care to read another short article on how to improve your lifestyle

Re: TIME MANAGEMENT PLAN by Barbara Gabogrecan

PostPosted: Thu Jun 28, 2012 1:55 pm
by Claire McFee
Well said Barb.
I can't get by without making lists of what needs doing and
prioritizing everything with an A B or C. Keeps me on track!
Claire McFee
Organize Your Life

Re: TIME MANAGEMENT PLAN by Barbara Gabogrecan

PostPosted: Mon Jul 02, 2012 8:21 pm
by Peter Johnson
Great points Barb,
The best definition of time that I have heard is, “Time is a series of events one after another” You can’t manage time, you can only manage the events that you do. The way to use your time wisely, is to ensure that the events/activities you do, are the ones that relate to the important things in your life.

So, you have to start with, “what is important to me” you need to clarify what you want to achieve in all facets of your life and then build your daily/weekly plans around doing the activities that relate to what is important.

The biggest problem is, irrespective of whether you have a prioritised list of activities or not, most people will put off the important activities that need to be done by rationalising with, I will get this done and then do those 2 things, get them out of the road and then I will have the time left to do that important thing. The problem is other things keep popping and by the end of the day, week and month, the important things are not done and you are now in panic mode.

IMPORTANT THINGS GET DONE FIRST, irrespective of how long they will take or how hard they are. Doing them first will relax you and clear your head. The other items will then fall into place quickly.

2 great resources for this are, Brain Tracy’s book “Eat That Frog” and Stephen Covey’s video “Do the Big Rocks First”


Re: TIME MANAGEMENT PLAN by Barbara Gabogrecan

PostPosted: Wed Jul 04, 2012 12:27 pm
by Barbara Gabogrecan
Thanks for joining in Claire; I know that you are an expert in planning systems; many people have used your nethods very successfully. And Peter - I love the quote - spot on! Some great information that you have shared. It seems a real problem for most of us to pick the 'important' from the 'urgent'. I would love you to give me a definition of 'important'???